The Case for Change
Williams’ PeopleSoft platform is no longer supported by the vendor, is highly customized and lacks the integration, compliance functionality or the flexibility Williams needs, resulting in organizational risk. Recognizing these risks, in early 2017, Williams began a thorough vetting and selection process in collaboration with our IT partners, examining detailed selection requirements. During the lengthy and comprehensive selection process, we realized that Workday supports our strategic direction, improves our regulatory compliance, decreases risk and enhances service delivery options.
Williams is consolidating PeopleSoft/PeopleLink and Success Factors/My Career Manager into one system: Workday. This system will be deployed to the organization beginning Monday, Oct. 1, 2018, when our core HR processes – including payroll, recruiting, onboarding, absence and time management – will go live. Subsequent processes will be deployed in a way that aligns with our standard annual business processes:
- Nov. 9, 2018: Workday’s Talent and Performance Management modules will go live, allowing employees to enter their 2019 goals in the new system following the release of Williams’ enterprisewide goals later this fall.
- Jan. 1, 2019: Williams will begin using Workday’s Learning module, allowing us to complete our 2019 training goals and compliance requirements in one system. There will be system overlap between Workday and Success Factors through 2018 as we work through implementation.
Who’s Making this Change?
The Workday project team is comprised of staff from Human Resources, Information Technology, Communications, Finance & Accounting, Technical Training, as well as personnel from both Workday and Mercer (our implementation partner). Numerous subject matter experts from across Williams business units are also heavily involved to ensure Workday will best meet our needs.